Human Resources Specialist

Statement of Purpose:  The Human Resources Specialist provides comprehensive support to the Human Resources Department through administrative and operational responsibilities. This role supports key HR functions including recruitment, onboarding, employee records management, and compliance, ensuring efficient and effective HR operations.

 Primary Tasks/Responsibilities:

• Serve as initial point in HR for triage and routing of personnel matters and employee needs.
• Coordinate and facilitate new hire processes, including completion of pre-employment and onboarding documentation
• Facilitate and conduct new employee orientation to ensure a positive onboarding experience
• Conduct reference checks and background screenings for candidates, employees, and volunteers
• Process and track employee-related documentation, including FMLA, leave requests, and other employment actions, ensuring proper approvals and compliance
• Maintain and oversee employee personnel files (physical and electronic) to ensure completeness, compliance with applicable regulations, maintain health and other confidential records.
• Maintain active and terminated Form I-9 records in accordance with federal retention requirements
• Prepare personnel files for audits, monitoring, and other regulatory reviews
• Ensure required federal, state, and organizational employment posters are current and displayed appropriately
• Support recruitment efforts, including coordinating candidate communications, scheduling, and assisting with sourcing and screening candidates
• Participate in recruitment events and serve as liaison with hiring managers and external recruiters
• Coordinate new hire processes, including communication with candidates and completion of pre-employment and onboarding documentation
• Maintain and update HRIS data and tracking systems for performance and salary reviews.
• Promote and support the organization’s mission, values, and policies in all HR activities
• Other relevant duties as needed

Education/Professional:

• High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Minimum of 1-3 years of administrative direct Human Resources experience required
• Experience with maintaining Human Resources Information Systems (HRIS) and employee records

 Knowledge, Skills and Abilities Required:

• Knowledge of core HR practices, federal and state regulations, and general personnel management procedures.
• Proficiency in computer applications, including Microsoft Office (Word, Excel, Outlook), Adobe, and Human Resources Information Systems (HRIS)
• Strong data management understanding and skills with a high level of accuracy and attention to detail
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Ability to work independently with minimal supervision while exercising sound judgment and initiative
• Effective problem-solving skills with the ability to identify issues and implement appropriate solutions
• Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization
• Ability to maintain confidentiality and handle sensitive information with discretion

 Requirements:

• Must possess and maintain valid Florida driver’s license and proof of insurance
• Must have reliable transportation
• Must pass necessary fingerprinting, Level II background checks and employment eligibility verification through the U. S. Department of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp.